Rights and Reproductions

The collections of the Chemical Heritage Foundation (CHF) preserve the history of the chemical and molecular sciences. The collections are available to the public under the following policies and procedures.

HOURS

Open to qualified researchers Monday through Friday, 10:00 a.m. – 4:00 p.m. Since staff is not always available, an appointment is highly recommended.

OBTAINING MATERIALS

  1. Each researcher shall complete a research application and provide acceptable photo identification.
  2. Research materials may NOT be borrowed or removed from the building. Researchers must request materials by filling out a request form, and a staff member will bring materials to the Reading Room. Materials may only be used in the Reading Room or other designated location. Unless otherwise authorized, researchers are not allowed in the collection storage areas except when accompanied and supervised by staff.
  3. The researcher is responsible for returning all materials to a staff member. CHF reserves the right to inspect all bags, purses, briefcases, portfolios, etc.

HANDLING MATERIALS

  1. Only pencils may be used. INK IS NOT ALLOWED.
  2. No smoking, eating (including gum), or drinking is allowed.
  3. All material must be handled with care. Paper clips or “post-it” notes may not be used; marks may neither be added nor erased; tracing and rubbing is prohibited. Loose sheets (such as photographs or manuscripts) should be handled by their edges. Some items require the use of gloves and staff supervision.
  4. If material arrives in boxes or folders, remove only one folder or box at a time. Do NOT rearrange materials or remove documents from the folders. Please maintain the exact order of materials. If a mistake in arrangement is discovered, please call it to the attention of the staff; do not rearrange documents yourself.

REPRODUCTION AND USE

  1. There is a per-page charge for photocopies. For requests in excess of 50 pages a processing fee of $40 per hour of work will apply. On all photocopy requests content limitation may be applied at the discretion of the archivist.
  2. Single copies of archival materials will be provided, at the cost of reproduction, for the purpose of private study, scholarship, or research. Permission to use does not include permission to publish. It is the user’s responsibility to obtain the copyright owner’s permission for any other use of the materials. See warning notice below.
  3. Materials may be duplicated if duplication does not injure the materials and does not violate donor agreements or copyright restrictions. Photocopying is allowed only with the approval and at the discretion of CHF Collections staff.  
  4. Copies made for users are strictly for purposes identified as “fair uses” by §107 of the Copyright Act: “such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research.” In determining whether a use in any particular case is a fair use, the factors to be considered include 1) the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes; 2) the nature of the copyrighted work; 3) the amount of substantiality of the portion used in relation to the copyrighted work as a whole; and 4) the effect of the use on the potential market for, or value of, the copyrighted work. Note that all factors are considered together rather than in exclusion.
  5. The person (researcher) agrees to defend, indemnify, save, and hold harmless the Chemical Heritage Foundation, its employees, officers or designates, from any and all costs, expenses, damages, and liability arising because of any claim whatsoever that may be presented by anyone for loss or damage or other relief occasioned or caused by the release of archival materials to the undersigned and their use in any matter, including their inspection, publication, reproduction, broadcast, duplication or printing by anyone for any purpose whatsoever.
  6. The person (researcher) agrees to credit the Chemical Heritage Foundation Archives in any product(s) referring to or using the archival material. The Chicago Manual of Style, 15th edition, should be referred to for proper citation.
  7. The person (researcher) agrees to donate to the Chemical Heritage Foundation a copy of any product(s) that uses or refers to the provided material.

NOTICE WARNING CONCERNING COPYRIGHT RESTRICTIONS

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. This institution reserves the right to refuse a copying or reproduction order if, in its judgment, fulfillment of the order would involve violation of copyright law.  

Arnold O. Beckman

CHF’s Beckman Center for the History of Chemistry was started with a generous grant from the Arnold and Mabel Beckman Foundation in 1987.

 

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